- Facility Guidelines
- In compliance with CSUSM Policy on Animals on Campus, no animals are allowed inside
the USU unless deemed a service animal.
- Under the Americans With Disabilities Act (ADA), a service animal is any guide dog,
signal dog or other animal individually trained to provide assistance to an individual
with a disability. Animals that meet this definition are considered service animals
whether or not they have been licensed or certified by a state or local government.
Service animals, usually dogs of any breed or size, are working animals and are not
- A service animal must be secured to a leash no more than six (6) feet in length and
in the hand of person at all times.
- No person shall tie, tether or secure any animal whether attended or unattended, licensed
or unlicensed, to any object other than within a vehicle or container that complies
with the CSU San Marcos campus policy, including the USU rooftop patio, amphitheater,
terraces, stair railings, etc.
- The USU will establish an Art Committee to determine what artwork will be displayed.
- Requests to display exhibits in the USU are subject to approval. The USU administration,
in conjunction with the artist, will coordinate the installation of the display. The
artist is responsible for insuring the artwork and the USU accepts no liability for
lost or stolen artwork.
- Art displays being considered permanent will be submitted to the CSUSM Arts Council
- Groups reserving space are responsible for the behavior of their members and guests.
Any damage to property or equipment is the responsibility of the sponsoring organization.
- It is agreed that charges arising from the use of USU facilities will be billed to
the sponsoring organization’s principal member and will remain the principal member’s
obligation and responsibility until paid. This includes any theft or property damage
occurring from the use of the facility.
- It is understood that the organization accepts and agrees to abide by USU policies
and procedures and CSUSM policies and/or procedures. The USU facilities are for use
by all members of the CSUSM community. The policies outlined are intended to facilitate
the use of the USU with the least possible infringement on the activity or freedom
of individual groups.
- The sponsoring organization agrees to indemnify, defend and hold the USU, CSUSM and
its officers, employees and agents harmless against all claims, loss or liability
arising from damage to or destruction of property or injury or death to persons occurring
because of or related to their reservations.
- Groups and student organizations reserving USU facilities are responsible for the
conduct of their members and guests and shall be held responsible for any damages
caused to the USU facilities, property and equipment by their members or guests.
- The University is committed to maintaining a safe and healthy living and learning
environment for students, faculty and staff. Each member of the campus community should
choose behaviors that contribute toward this end. Students are expected to be good
citizens, and to engage in responsible behaviors that reflect well upon their university,
to be civil to one another and to others in the campus community, and contribute positively
to student and university life. (CSUSM 40301. Standards for Student Conduct)
- Authorization to use space in the USU does not imply immunity from sanctions of CSUSM
policies or California State Law.
- Users of the USU must abide by the signals given by all emergency alarms. Event organizers
and participants must immediately exit the building when the emergency alarm goes
off. They must also follow the directions given by USU staff and emergency personnel.
A Building Marshall program will be implemented in support of the emergency plan.
- Automated External Defibrillators (AED) are located on each floor of the USU.
HAZARDOUS MATERIALS AND OBJECTS
- To ensure that all USU patrons remain safe and can use the facilities without endangering
themselves or others, combustibles and other noxious materials may not be brought
inside the Student Union.
LOST & FOUND
- The USU assumes no responsibility for the damage or loss of articles, equipment or
other items left in the facility prior to, during or following use. All personal belongings
are to be removed at the end of an event. Items found in the facility will immediately
be turned over to the University Police Department lost and found.
Bulletin Boards in the USU
- Bulletin boards are located in the USU and are managed by the USU Administration.
Posting on USU bulletin boards will be done by USU staff.
- University departments, recognized student organizations and ASI are allowed to publicize
within the USU, provided that they comply with the regulations established by the
University. USU Bulletin Boards are for the publicizing of events, programs and services
held on campus. Off-campus events may only be publicized on these boards if they are
sponsored by a University department, individual faculty or staff member (in the function
- All postings must include the name of the author (sponsoring individual or organization)
and the date of the event. Items submitted to be posted on USU bulletin boards must
be at least 4x6 inches but not exceed 81/2 x11 inches. Only one item for the same
event per bulletin board, regardless of the size / style of flyer.
- Materials that do not correspond to the guidelines noted in these procedures, or that
violate University policy (for example, harassment and non-discrimination), state
law (Example – CA Penal Code 311-312.7) or federal law will not be posted, and if
found otherwise posted in the USU - will be removed.
- Off campus entities are not allowed to post materials, flyers or leave handbills within
the USU facility. Publications (such as newspapers) from off campus may not be distributed
in the USU. Off-campus announcements that have no formal relationship to the function
of the University or its students should be posted on the Community Access Boards
located elsewhere campus.
- Handbills are flyers detailing campus events, programs or services that are distributed
personally by members of a University department, recognized Student Organization,
CSUSM students, or by individual members of the faculty or staff.
- Distribution of handbills is limited to the exterior of the USU only. Distribution
or placement of handbills, circulars and flyers is not allowed inside of the USU.
- Contact information must be clearly visible on the handbill.
- Handbills may not be left unattended in an area for pick-up; they must be handed from
one person to another. Handbills may not exceed 8.5 X 11 inches in size and must include
the name of the sponsoring organization on each sheet distributed.
Metal and Glass Railings at the USU (Interior and Exterior)
- Metal and glass walkway railings are not available for posting signs or hanging banners,
except when authorized in advanced by the USU Administration.
- University departments, recognized student organizations and ASI may request posting
of flyers in acrylic table displays within the USU Dining Pavilion and Commuter Lounge.
Handmade “table tents” are not permitted.
- Groups wanting to post in the table displays may drop off flyers to the USU Information
Desk between Monday at 7am and Friday at 5pm during the AY, for posting during the
following week. Items will be posted for one week and will be removed. There is a
limited amount of space and flyers will be accepted on a first come, first served
basis starting the week prior to posting (7am Monday morning).
- Table display flyers must be pre-printed and cut to the appropriate size for display
(1/4 size sheets).
- No single entity is allowed to have more than one table display flyer being advertised
simultaneously without prior approval by the USU Administration.
- CSUSM Campus Dining has a standing reservation for table displays in the dining pavilion
and are also authorized to display their own table tents with prior approval.
- A-frames may not be stationed in areas that obstruct normal pedestrian traffic flow
or violate University Fire Code. Approval for A-frame placement must be obtained by
the USU Administration.
- Chalking is not allowed at the USU (including sidewalks, patios, pathways and amphitheater).
- Posting is not allowed on elevators, telephone booths, bathroom stalls, sculptures,
signs, or planted garden areas. Nothing shall be posted as to obscure previously posted,
properly placed materials.
- Policy violations committed by recognized student organizations will be referred to
Student Life & Leadership for the review of conduct its implications on the organization's
privileges or recognition status.
- The USU is designated as a no-smoking facility. In accordance with CSUSM Smoking
Policy, smoking is prohibited anywhere on campus except in designated smoking areas.
Please refer to the policy and map of designated smoking areas at http://www.csusm.edu/rms/rm/smoking_policy.html.
USU LOUNGES AND OTHER PUBLIC AREAS
- Furniture in all lounges and public areas shall be moved only by USU staff.
- The Reflection & Tranquility Lounges are intended to be used for reflecting and providing
a tranquil atmosphere. Discussions, phone calls, conversations and other disruptive
activities are not allowed.
VEHICLES (BICYCLES, SKATEBOARD, ROLLER BLADES, UNICYCLES, SKATE SHOES, SCOOTERS, ETC.)
- Bicycles and unicycles may be parked only in designated areas on the outside of the
- All motorized and non-motorized bicycles or other wheeled transportation devices,
except disabled access vehicles, are not allowed in the USU building (including individual
offices) and outdoor spaces.
GENERAL FACILITY GUIDELINES
- Any non-CSUSM student under the age of 18 years must be under the immediate supervision
of an adult to any USU staff member upon request.
- In the interest of safety, all persons will evacuate the building calmly and immediately
in the event of any emergency or as requested by USU Staff.
- Shoes and shirts must be worn in the USU. For health and safety reasons, bare feet
are prohibited throughout the USU building including outdoor eating areas and restrooms.
Exceptions may be made for certain culturally related events and performances, or
within the Reflection Lounge and the adjacent foot-wash station.
- Any behavior exhibited in the USU that violates the law or University policy will
not be tolerated and may result in prosecution or disciplinary action.
- Building tours of the USU which include areas not normally open to the public must
be conducted by USU employees only and with authorization of the USU Director or his/her
- No person, while on University property, shall possess, carry, or have control of
any firearm, whether loaded or not, unless such person is transporting the firearm
directly to Public Safety for storage and/or safekeeping, or has prior written approval
from the President of the University, or his/her designee, and has notified the Chief
of University Police of such approval. Exceptions would be sworn peace officers of
the State of California, and where otherwise provided by law. See CSUSM Policy on
Firearms, Weapons or Destructive Devices at http://www.csusm.edu/policies/active/documents/firearms_weapons_or_destructive_devices.html.